If you wish to hold an event in Calderdale’s public open spaces, including the highway, or if you wish to film in Calderdale, you need appropriate permission.
Plan early. Depending on the nature of your event, applications need to be submitted between 4 and 12 weeks prior to the event.
The Department for Communities and Local Government has produced some useful guidance for potential organisers of small, private (residents and neighbours only) street parties in a residential setting: Your guide to organising a street party
This applies to street parties and events which:
- are for residents / neighbours only;
- are publicised to residents only;
- are held on quiet streets or roads which when closed will have minimal impact on non-residents;
- are self-organised.
In these cases, insurance, formal risk assessments and licenses (if any music is incidental and no selling is involved) are not normally required. The Council does not want or require you to do anything additional to the guidance produced by the Government, and we want you to have a safe and successful event.
If you believe your street party (or event) falls into the categories listed, use the application form included in the guide to let us know about your event. This is required to follow Government advice. Complete the form and return it by post to the Events and Licencing Officer.
Applications usually take up to 6 weeks to process.
For further advice and guidance contact the Events and Film Office.
If your event (or street party, etc) will:
- be open to people other than residents and neighbours,
- be held in a public place,
- be publicly advertised,
- impact on the highway network or other road users, etc,
then the requirements differ and you will have to apply to the Council. The Event application pack provides information on organising an event, including what you, as the event organiser, should do:
- Information and advice for holding a safe, successful event and event application guide [PDF 367KB];
- Appendix 1 Instructions to applicants and terms and conditions relating to event applications [PDF 69KB];
- Appendix 2 Event Application Form [PDF 166KB];
- Appendix 3 Risk Assessment Template [DOC 43KB]
- Appendix 4 YAS Event Medical Assurance Process [PDF 189KB]
- Appendix 5 Event Management Plan Template [DOC 301KB]
- Appendix 6 Hirers Liability Insurance [PDF 80KB] (where applicable);
- Appendix 7 Personal Licence Holder Consent Form [PDF 32KB];
- Appendix 8 Schedule of Fees 2017/2018 [PDF 13KB];
- Appendix 9 Sources of Information and Useful Contacts [PDF 99KB];
- Appendix 10 List of Existing Premises Licences [PDF 21KB]
For further advice, copies of the pack, and application forms, contact the Events and Film Office. Note: other permissions may be required.
Our aim is to ensure that the process is reasonable, and proportionate to the scale of your event.
There are no laws to prevent filming on public streets. However, causing an obstruction or placing materials on the highway or on street furniture without an appropriate licence is an offence. If the Council is not aware that you will be filming in the area, there is a chance that you will be asked to stop.
- Filming in Calderdale.pdf [PDF 45KB];
- Guidance for filming applications.pdf [PDF 86KB];
- Film Friendly Calderdale: information for production companies and film crews.pdf [PDF 385KB].
You will be required to complete either a notification form or an application form. These can be obtained from the Events and Film Office.
- Username Peter Vardy, Events and Licensing Officer/Penny Lund, Apprentice Event Support Officer
- Email firstname.lastname@example.org
- Telephone 01422 384796/393212
The Events and Film Office
C/O Spring Hall Mansion (Register Office)