Register a death

Registration should take place within 5 days of the date of death.

Note: A death must be registered in the district where it occurs. If a death occurs outside Calderdale, a declaration can be made here. This is then forwarded to the Registrar of the relevant district, who will issue the necessary paperwork. We rely on postal services to send declaration information to other districts. This can lead to delays in certificates being issued.

On days when the Register Office is closed, a death can be registered (10am - 6pm), in certain extreme circumstances. A Community Registrar can be contacted between these hours on mobile: 07940 541583. You should ensure that you have all the relevant paperwork before phoning. Relatives wishing to take a person out of the country must contact the Register Office the next working day.

Book an appointment

To register a death: Book an appointment with the Register Office


Who can register a death?

A death can be registered by:

  • a relative of the person who has died;
  • any person who was present at the death;
  • the occupier of the place where the death took place. If he or she was aware that the death had taken place;
  • any person arranging the funeral, not including the funeral director.

The majority of deaths are registered by a relative of the deceased. The registrar normally allows other listed persons to register a death, only if no relatives are available.

The Registrar will ask you questions relating to the deceased. The details you give will be entered in the register. You will need to know:

  • date and place of death;
  • name and surname of the deceased;
  • maiden surname, if the deceased was a woman who had married;
  • date and place of birth;
  • occupation;
  • name and occupation of spouse or civil partner, if applicable;
  • usual address;
  • whether the deceased was in receipt of a pension or allowance, from public funds;
  • date of birth of surviving spouse or civil partner, if applicable.

The deceased's medical card, if available, should also be given to the registrar.

It is most important that the details recorded in the death register are correct. The person registering the death must check the information being recorded in the register is accurate, before signing the entry. From 1st November 2017, a fee is payable to amend any information contained in a registration.

Tell us once

This is a service offered by the Department for Work and Pensions (DWP). They will contact government and local council services on your behalf, following a death registration. You will be issued with a reference number at your appointment. This allows you to access this service from home, either online or by phone, see: Tell us once .

For further information, contact: Calderdale Register Office .

What paperwork will be issued?

Once the registration is complete you will receive, free of charge:

  1. A Certificate of Burial / Cremation. This is a green form that must be handed to the Funeral Director.
  2. A Registration or Notification of Death Form. This is a white form. It is issued purely for the purpose of notifying the Department of Work and Pensions (DWP) of the death. The informant completes the back of the form and sends it to the DWP. You must include any pension or allowance books belonging to the deceased.


Death certificates

If you require death certificates (for banks, insurance companies, etc), you can buy them at the time of registration. Note: Certificates bought at a later date will incur a higher fee.

A small number of deaths have to be reported to the coroner before they can be registered. This is before the document allowing the funeral to go ahead can be issued. The registrar will report the following deaths to the coroner, if they have not already been reported:

  • where there is no doctor who can issue a medical certificate of cause of death;
  • where the deceased was not seen by the doctor issuing the medical certificate after death nor within 14 days before death;
  • where the cause of death is unknown;
  • where the cause of death is believed to be unnatural or suspicious;
  • where the death occurred during an operation or before recovery from an anaesthetic;
  • where the death is due to industrial disease or industrial poisoning.

Note: If a death is reported to the coroner, the registrar must wait to register the death. The coroner will decide if further investigation into the death is necessary and issue any relevant paperwork. In some cases, no further investigation is necessary and the death can be registered with the registrar.


Births, marriages and deaths

See also