Electoral register

The electoral register lists the name and address of everyone who has registered to vote in Calderdale.

By the 1st December each year, a revised Register must be published using information collected between July and November.

Under new regulations the Register is also updated on a monthly basis when the canvass is not underway. This allows anyone who has moved into or within the Borough to update their Registration details. Information on this can be obtained from: Electoral Services .

By Law, the Electoral Registration Officer has to make the register available for anyone to look at, in person, under supervision. Copies may not be taken of the electoral register other than by hand written notes.

The register is held at:

 

Two versions of the register

Why are there two registers?

Using information received from the public, registration officers keep two registers. These are the Electoral register and the Open register, which is also known as the edited register.

In the past, anyone could buy a copy of the register. But the law has now changed so that you have some choice about who can buy details of your name and address. There are now two versions of the register.

When you fill in your invitation to register, you will be able to choose whether you want your name and address included in the open register. For details of how to register, see: Register to vote .

If you require confirmation of your entry on the electoral register, this can be provided for a pre-paid fee (currently £9.15), contact: Electoral Services .

 

Electoral register

The Electoral register lists the names and addresses of everyone who is registered to vote in public elections.

This register is used for electoral purposes, such as making sure only eligible people can vote  and for other limited purposes specified in law. The personal data in the register must always be processed in line with Data protection legislation.

Who uses the electoral register?

  • Election staff, political parties, candidates and holders of elected office use the register for electoral purposes.
  • Your local Council and British Library hold copies that anyone may look at under supervision. Copies are also held at:
  • The council can use the register for duties relating to security, enforcing the law and preventing crime. The police and security services can also use it for law enforcement.
  • The register is used when calling people for jury service.
  • Government departments may buy the register from local registration officers and use it to help prevent and detect crime. They can also use it to safeguard national security by checking the background of job applicants and employees.
  • Credit referencing agencies can buy the register. They help other organisations to check names and addresses of people applying for credit. They also use it to carry out identity checks, to prevent and detect money laundering.

It is a criminal offence for anyone to supply, or use, the register for anything else.

Open register

The Open register is an extract of the electoral register, but is not used for elections. It can be bought by any person, company or organisation. For example, it is used by businesses and charities to confirm name and address details. The personal data in the register must always be processed in line with Data protection legislation.

Your name and address will be included in the Open register, unless you ask for them to be removed. Removing your details from the open register would not affect your right to vote.

Who uses the open register?

  • Businesses checking the identity and address details of people who apply for their services such as insurance, goods hire and property rental as well as when they shop online;
  • Businesses selling age-restricted goods or services, such as alcohol and gambling online, to meet the rules on verifying the age of their customers;
  • Charities and voluntary agencies, for example to help maintain contact information for those who have chosen to donate bone marrow and to help people separated by adoption to find each other;
  • Charities, to help with fundraising and contacting people who have made donations;
  • Debt collection agencies when tracing people who have changed addresses without telling their creditors;
  • Direct marketing firms when maintaining their mailing lists;
  • Landlords and letting agents when checking the identity of potential tenants;
  • Local Councils when identifying and contacting residents;
  • Online directory firms to to help users of the websites to find people, such as when re-uniting friends and families;
  • Organisations tracing and identifying beneficiaries of wills, pensions and insurance policies;
  • Private sector firms to verify details of job applicants.

 

Local Government Act 2000

METROPOLITAN BOROUGH OF CALDERDALE - The Local Authorities (Referendums) (Petitions) (England) Regulations 2011

Notice of Verification Number

Notice is given, in accordance with the above Regulations that the number that is equal to 5% of the number of local government electors for the Calderdale MBC area, as shown in the register of electors for the period ending on the 15th February 2018, is: 7,507.

The number published above shall be used for determining the validity of petitions presented to the Council during the 12 month period beginning with 1st April 2018, in respect of constitutional arrangements for the discharge of functions under Part II of the Local Government Act 2000.

However, a new number will be published in February 2019. If this number is less than 7507, then the new number will be used for verification purposes, in relation to any petition submitted to the Council, in the period beginning on the date of the publication of this lesser number and ending on 31st March 2019.

Robin Tuddenham

Chief Executive

Town Hall,

Halifax.

HX1 1UJ.

Dated: 16th February 2018