All properties should have a unique address that is easy to understand and find.
The address must be agreed by the Council, who will circulates it to other services.
A property address is used for:
- delivering post;
- connecting utility services;
- verifying identity when getting goods and services online;
- Land Registry registration;
- and for emergency services to locate the property.
If addresses are required for new developments, the developer should submit a New postal address application form [PDF 44KB] . Note: Please read the Postal Addressing Privacy Notice first. This explains how we deal with your information.
The form should be sent to:
The form should be accompanied by a plan, or if the planning application includes a suitable plan, the planning application number and drawing reference. The plan must be at a scale of either 1:1250 or 1:2500 and should show a north point, the layout of the development including the site boundary, the layout of any new streets, the footprint of all the buildings and the plot numbers. The plan should not show details of any trees or street works.
For charges, see: Fees and charges .
Developments not including new street names
Where there are no new streets to name, the Council will number the properties from the developer's plan in accordance with the Council's addressing guidelines. We will submit the addresses to Royal Mail to obtain the correct post town and postcode and notify the developer of the full postal address. We will notify the organisations listed in Notifications. Once the development is complete, the developer should notify Royal Mail so that the addresses can be added to the Postcode Address File.
Developments including new street names
Where there are new streets to be named, we will check our own records and consult with ward councillors, Royal Mail and the emergency services to check that there are no problems with the proposed name(s). The consultation period is 28 days, longer if any negative comments need to be resolved. Once the street names are agreed, we shall number the buildings from the developer's plan. The process is then the same as developments not including new street names.
If the development includes new streets, please allow at least ten weeks from the application submission to the time you need the addresses. For all other developments, please allow at least six weeks.
Street nameplates are provided by the Council and take up to eight weeks, contact: Street lighting .
Change of address
Change of address for an individual property
To request a change of an address, you should complete a Change of address application form [PDF 70KB] . Note: Please read the Postal Addressing Privacy Notice first. This explains how we deal with your information.
This form should be used if the property only has a name which you want to change, or if you feel that the property has been incorrectly numbered.
Change of address for several properties
If more than one property is affected, including within a block or flats, we need evidence of agreement to the change. As well as the Change of address application form, a consent form is also required from all properties affected by the change: Change of address consent form [PDF 82KB] .
Change of street name
To request a change of street name, we need a consent form from at least two thirds of the council tax payers in the street (this is a legal requirement), as well as an application form:
Process and charges
Once the Council has received a request for changing an address, the process is similar to the process for new developments.
For charges, see: Fees and charges .
Once a new or altered address has been confirmed, the Council will notify the following organisations so that services can be connected and land ownership can be registered:
- West Yorkshire Fire Service;
- West Yorkshire Police;
- Yorkshire Ambulance Service;
- Royal Mail;
- Ordnance Survey;
- Land Registry;
- Valuation Office;
- British Gas;
- British Telecom;
- Northern Powergrid;
- United Utilities;
- Yorkshire Water.
The address will also be circulated within the Council to ensure that your property receives Council services such as dustbins and voting papers.
All new addresses are created by the Council. This is to avoid duplication, and to inform other services of the correct address. This information uses the national guidelines, conventions and laws that apply to residential and commercial properties. Company names do not form part of a property address.
The format should be:
|Format||Example 1||Example 2|
Number and name of street
1 Church Lane
If the address includes a name, or is part of a block of flats, offices or terrace houses, the format should be:
|Format||Example 1||Example 2|
Number and name of address
Flat 1, Northgate House
1 Guildford terrace
Where possible we will provide an address with a maximum of five lines.
Property numbers and names
The Council will always give a property a number if possible and the number should be displayed on the front of the building so that it can be easily seen. You may give your property a name as well as a number, e.g. Rose Cottage, but the number will still form part of the official address and must still be displayed on the building.
In general, we shall number properties on the left-hand side of the road with odd numbers, including 13, and even numbers on the right-hand side. We may make exceptions to this on streets with unconventional layouts. Flats or office blocks will generally be numbered from the lowest floor upwards.
In some situations, such as farm conversions or on streets where all the existing properties are named rather than numbered, a building name may be appropriate instead of a number. Where farm buildings are being converted to domestic use, we shall generally use the existing farm name and suffixes such as Barn, Cottage etc., otherwise building names will follow the same guidelines as street names.
We include a street name in every address. If a property does not face directly onto a named street, this will generally be the street which your access leads off from. If you think we have used the wrong street name for your property, please contact us. Note: Please read the Postal Addressing Privacy Notice first. This explains how we deal with your information.
Developers can put forward names for new streets and properties, and names of local or historical significance are encouraged, but the Council may reject names if it:
- duplicates or is similar to an existing name in the same or a nearby postal district. The use of an alternative suffix, eg Avenue, Gardens etc, is not acceptable;
- is likely to cause offence to members of the public or may be easily vandalised on a street nameplate in order to cause offence;
- is difficult to spell or likely to cause confusion when given over the phone, particularly in an emergency;
- may be socially or politically sensitive;
- incorporates personal or business names, except in cases of historical significance.
There is no guarantee that the Council will approve a development marketing name as the street or property name unless we have agreed the name in advance, which will require an early application.
The locality is not an essential part of the address as long as you use the postcode. It can be difficult to define locality boundaries, and it is not always included in official documents or lists.
Post town and postcode
Royal Mail define Post town boundaries and allocate postcodes. We cannot alter this part of the address. When we are addressing your property, we shall contact Royal Mail so that we can tell you the complete address.
There are six post towns in Calderdale:
- Halifax: HX1, HX2, HX3 and HX4;
- Elland: HX5;
- Sowerby Bridge: HX6;
- Hebden Bridge: HX7;
- Brighouse: HD6;
- Todmorden: OL14.
Calderdale's postal numbering process does not rely on development plot numbers. However, some utility companies find it helpful to have 'Plot to Postal charts', matching plot numbers against postal addresses. The Council can produce a 'Plot to Postal chart' on request, see: Fees and charges . Note: Please read the Postal Addressing Privacy Notice first. This explains how we deal with your information.
You can compile the chart yourself. Plot numbers can be found in the layout plan of the relevant online planning application: Search planning applications .
Enter the application number, or details of the site location or developer to find the application. All documents relating to the application can be found under the Documents tab.
To get postal addresses, see: My area .
This can then be compared with the layout plan.
If you prefer to compile the information yourself, you can find both developers' layout plans, with plot numbers and postal addresses on the website.
Royal Mail: Postcode Address File (PAF)
The Postcode Address File (PAF) is maintained by the Royal Mail. It is used by many companies as their address database for websites or for deliveries.
If you are told that your address does not exist, this could be because:
- the PAF does not yet include your new or changed address;
- or an error in the PAF;
- or that you are giving a slightly different version.
Note: Please read the Postal Addressing Privacy Notice first. This explains how we deal with your information.
To confirm your address, and to request a change to the PAF if needed, contact:
When the Council notifies Royal Mail of new development addresses, they will be added to the 'Not yet built' list. Once the building is complete, the developer must contact Royal Mail to request the addresses to be transferred to the PAF:
- Username Royal Mail Address management unit
- Telephone 0845 011 110, option 3, option 1
You will be asked to confirm the postcode and the numbers of all completed properties.
A postcode is only given to properties that can receive mail. This will not include properties like churches or farm buildings. Correspondence for these properties need to have a separate billing address.
Postcodes will cover several properties. In an urban environment, this will often cover a single street or part of it. In more rural environments, the area covered can be larger, thus less accurate when used in a geographical context, eg satellite navigation (satnav). For more about this, visit: Royal Mail PAF code of practice .
Fees and charges
Please note: Unless stated, all prices are exclusive of VAT.
|Postal Addressing and Street name / numbering||Charge|
Creation of street name for new street
Alteration of street name for unoccupied new street
|Creation / alteration of street name for existing occupied street - each street||
Addressing new, numbered properties
Addressing new named properties
Replacement of numbering scheme for occupied properties
|Renaming existing property - single occupancy||
|Renaming existing property - multiple occupancy||
|Preparing a plot-to-postal chart||
|Correction of an error in the Council's records||