Childcare providers' support
Funding and financial help
Early Education Funding (EEF)
Early Education Funding (EEF) is paid to eligible early years providers for delivering the free flexible early education entitlement of 15 hours/week for eligible 2, 3 and 4 year olds. New Statutory Guidance took effect in September 2014: Early Education and Childcare|
The process for claiming EEF is detailed in your Provider Agreement and the main steps are outlined below.
- You must submit data via the online portal during the Interim Task to enable us make us your initial estimate payment;
- we will then open an Actual Task on the online portal for you to submit your claim for all eligible children;
- finally we will open an Adjustment Task towards the end of each funding period to enable you to tell us of any changes to your funding claim.
- Headcount portal user guide:
- Section 1: logging on [PDF file 317KB]|;
- Section 2: supporting information [PDF file 328KB]|;
- Section 3: children's data (adding, editing and removing) [PDF file 344KB]|;
- Section 4: forecast (estimate) task [PDF file 339KB]|;
- Section 5: actual task [PDF file 339KB]|;
- Section 6: adjustment task [PDF file 339KB]|;
- Section 7: reports [PDF file 233KB]|.
- Quick provider headcount checklist [PDF file 146KB]|;
- Calderdale EEF funding periods 2015-16 [PDF file 143KB]|;
- Calderdale EEF funding periods 2016-17 [PDF file 143KB]|;
- Early Education Funding Stretched Offer Guidance [PDF file 101KB]|
- Early Years Pupil Premium: factsheet for private, voluntary and independent childcare providers [PDF file 200KB]|
- Funding for every child in Early Education: a guide for providers [PDF file 311KB]|
- Guidance for accessing the Assisted Applications portal (2 year old funding) [PDF file 1054KB]|
Sample parental declaration forms:
- Sample parental declaration form for 2 year olds [PDF file 377KB]|
- Sample parental declaration form for 3 and 4 year olds [PDF file 387KB]|
- Sample parental declaration form guidance [PDF file 66KB]|
For further help or advice on any funding issues relating to Free Early Learning and the Headcount process or how to complete the forms, please contact the Early Years and Childcare Sufficiency Team.
Advertise your childcare service
To advertise your childcare service for free with the Early Years and Childcare Sufficiency Team, please contact the Early Years and Childcare Sufficiency Team.
We will take details of your service, including vacancies, opening hours, fees, school pick-ups etc and store them on our database. Information will be sent to parents and professionals seeking advice about childcare and early years provision in Calderdale.
Marketing your business
We can also support with advice on marketing your business. Before undertaking any marketing, you need to decide what your ‘unique selling point’ is - what makes your business different to others in the area? It is important that you know where your business is coming from. This will tell you how effective your marketing activities have been. The key to success is understanding and meeting your customers’ needs and regularly reviewing and updating this information. For information on the childcare market in Calderdale, please visit Childcare sufficiency assessment
If you are considering offering the two year old offer, we've produced a factsheet to help you make the decision:
Nursery Milk Scheme
Under the Nursery Milk Scheme, children under 5 can receive free of charge 189 ml (1/3 pint) of milk for each day they attend approved day care facilities for 2 hours or more.
Babies aged under 12 months may instead receive dried baby milk made up to 189ml (1/3 pint).
Day care providers who have been approved to supply milk under the scheme can be reimbursed the cost of the milk they supply. For more details of the scheme please visit - Nursery Milk|
HM Revenue and Customs (HMRC) guidance
HMRC offer a range of e-learning packages, webinars and videos aimed to help you with tax, national insurance, record keeping and registering.
- Tax advice for childminders|
An e-learning package which covers topics including record keeping, national insurance and business expenses.
- Becoming an employer|
A guide for new employers, ideal for childminders looking to set up their own nursery and want to find out more about the responsibilities an employer has when taking on their first employees.
Webinars and video guides
- Self-employed and HMRC - what you need to know|
An HMRC guide to help understand tax and national insurance obligations, and the special tax concessions available for childminders. It covers topics including regstrating, national insurance, record keeping, expenses and allowances, and completing your tax return.
- Getting started as an employer|
A guide for new employers when starting to take on your first employees.
- HM Revenue & Customs You Tube channel|
HMRC's You Tube channel has a series of 'bite sized' videos. These include a 10 minute video specifically for childminders, within the HMRC guides for customers section.
- Self-employed ready reckoner|
A new tool available on the HMRC website, this calculator can provide guidance as to how much money to set aside for tax and national insurance.
- Record keeping and simpler income tax applications and software|
A number of software companies have developed record keeping applications, some of which are free, for both mobile record keeping and simpler income tax.