Event hosting and filming permissions
If you wish to hold an event in Calderdale’s public open spaces, including the highway, or if you wish to film in Calderdale, you should seek appropriate permission.
Street parties and small events
Calderdale Council supports communities who wish to have street parties and events in Calderdale.
Plan early. Depending on the nature of your event, applications need to be submitted between 4 and 12 weeks prior to the event.
The Department for Communities and Local Government has produced some useful guidance for potential organisers of small, private (residents and neighbours only) street parties in a residential setting: Your guide to organising a street party or fete [PDF file 418KB]|
The application form applies to street parties and events which:
- are for residents / neighbours only
- are publicised to residents only
- are held on quiet streets or roads which when closed will have minimal impact on non-residents
- are self-organised.
In these cases, insurance, formal risk assessments and licenses (if any music is incidental and no selling is involved) will not normally be required. The Council does not want or require you to do anything additional to the guidance produced by the Government and we want you to have a safe and successful event.
If you believe your street party (or event) falls into the categories listed, use the application form included in the guide to let us know about your event. This is required to follow Government advice. Complete the form and return it to the address below.
Applications usually take up to 4 weeks to process.
For further advice and guidance email firstname.lastname@example.org.
Larger public events
If your event (or street party, etc) will:
- be open to people other than residents and neighbours
- be held in a public place
- be publicly advertised
- impact on the highway network or other road users, etc
then the requirements differ and you will have to apply to the Council. The Event application pack provides information on organising an event, including what you, as the event organiser, should do:
- Event application pack [PDF file 513KB]|
Information and advice for holding a successful event, including applications, crowd management, insurance, first aid, lost and found children, noise, toilets, waste, emergencies, and the weather
- Contacts and useful sources of information [PDF file 105KB]|
Names and telephone numbers of useful contacts for organising events, including the Fire and Ambulance services, fairground rides, insurance, and available Council services
- Risk Assessment form [PDF file 143KB]|
A blank risk assessment form, plus a sample completed form
- Terms and conditions of use for holding events [PDF file 185KB]|
Instructions to applicants regarding the terms and conditions of use of a site owned or managed by Calderdale Council
- Hirers liability insurance scheme [PDF file 190KB]|
Public liability cover offer for non-profit making event organisers
- Summary of premises licences [PDF file 122KB]|
A list of premises which have a licence under the Licensing Act 2003, owned or managed by Calderdale Council, including a summary of the licence
- First aid provision calculation [PDF file 244KB]|
A table for calculating the level of first aid provision required for a specific event, useful for ensuring adequate cover
- Schedule of fees [PDF file 213KB]|
Charges for applications for different event categories from April 2013 to March 2014
For further advice and application forms, contact the Events and Licensing Officer. Event application packs can also be requested. Note: other permissions may be required.
Our aim is to ensure that the process is reasonable, and proportionate to the scale of your event.
Although there are no laws to prevent filming on public streets, causing an obstruction or placing materials on the highway or on street furniture without an appropriate licence is an offence. If the Council is not aware that you will be filming in the area, there is a chance that you will be asked to stop.
- Filming in Calderdale [PDF file 45KB]|
- Filming application process guide [PDF file 86KB]|
- Film Friendly Calderdale: Information for production companies and film crews [PDF file 385KB]|
You will be required to complete either a notification form or an application form. These can be obtained from the Events and Licensing Officer.
- Peter Vardy
Events and Licensing Officer
- 01422 384796
- In writing:
- Cultural Services (Tourism)
Elland HX5 9JR.