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Accessing information about your child

Introduction

Schools, Local Authorities, the Department for Education (DfE) and other bodies that process personal data about children and staff are required by the Data Protection Act to issue a Privacy Notice to parents / children and young people, and staff to inform them of the purposes for which that personal data is being held and what it will be used for.

In the past, the Privacy Notice has included the use of information made available by the Local Authority (LA) or the DfE. The current process is much simpler. Details of any organisations with which the LA and DfE share data are contained on the LA and DfE websites, with links from the Privacy Notices. This means that Privacy Notices only need to be issued once and not each time there is change to whom data is shared with or how the data is used.  The aim is to make the Privacy Notices issued to children, parents and staff general and constant. Any changes to the details of organisations with which school or LA data is shared can by updated on the LA and DfE websites.

The current approach is that a single, short and easily understandable Privacy Notice can be provided to children / parents and staff by the school or LA at the same time as other communications. For example, a pupil might receive the Privacy Notice as part of a school brochure or induction pack, or in a school diary, and it could be posted on the school notice board. For staff, the Privacy Notice might be included as part of a contract, induction pack, and posted on the staff notice board. A child receiving Social Care Services or a child looked after might receive their Privacy Notice as part of other information about the services that they are being offered.

All information we record and hold is processed securely and in accordance with the Data Protection Act. You also have the right to access the data held. If you wish to access your data please contact the relevant organisation in writing:

For information held by Calderdale Council see - Requesting information

For information held by DFE, contact:

• Name:
• Public Communications Unit
• Address:
• Department for Education
  Sanctuary Buildings
  Great Smith Street
  London
  SW1P 3BT
• Website:
• Department for Education|
• Telephone:
• 0370 000 2288.

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