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Temporary event notices

Introduction

What is a Temporary Event Notice (TEN)?

Temporary Event Notices are for temporary events involving licensable activities prescribed under the Licensing Act 2003.

Such activities can include the sale of alcohol, the supply of alcohol to or on behalf of a club member, regulated entertainment and late night refreshment.

A Temporary Event Notice can be used to

• Authorise a licensed activity at a premises not currently licensed - eg selling alcohol at a school fete.
• Temporarily extend the hours for providing a licensed activity at an existing licensed premise.
• Provide licensable activities not authorised by the existing license.

The premises user, the person giving the Temporary Event Notice (TEN), does not need a personal licence to sell alcohol under a TEN.

Unlike a Premises Licence, the application does not need to be advertised.

Only the Police can object to a Temporary Event Notice, on the grounds of crime and disorder.

Using a Temporary Event Notice

The premises user (applicant) must send two copies of the TEN form to the Licensing Authority as well as a copy to the Police, at least ten working days before the event will start. We recommend sending the notice much earlier than this where possible.

Notices can be submitted by post, courier or hand but not electronically. The fee should be included with the copies delivered to the Licensing Authority.

We will return one copy of your notice, suitably marked, as a receipt.

Deadlines

The Licensing Authority will acknowledge Temporary Event Notices within two working days.

The Police have 48 hours to object to notices. If they do, a hearing will be held 24 hours before the event, on a date set by the Licensing Authority.

The Police in agreement with the premises user, can modify the TEN in which case there will be no need for a Licensing Sub Committee Hearing.

Limits on the use of Temporary Event Notices

Anyone aged 18 years or over can give a maximum of 5 Temporary Event Notices per calendar year. Personal Licence Holders can give a maximum of fifty Temporary Event Notices per calendar year.

Temporary Event Notices are subject to other maximum limits, as set out below:

• Each event covered by a TEN can last for a period of up to 96 hours.
• No more than twelve TENs can be given in respect of any particular premises in one calendar year, subject to a maximum aggregate duration of the periods covered by TENs at any individual premises of 15 days in any one calendar year.
• There must be a minimum of 24 hours between events notified by a premises user or associates of that premises user in respect of the same premises.

A TEN is treated as being from the same premises user if it's given by an associate. The Act defines an associate as being a spouse, child, parent, grandchild, grandparent, brother or sister or their spouses, or agent or employee of that person or their spouse.

Using Temporary Event Notices for a series of events

It is possible to send a series of TENs together (for one calendar year, for example) provided that the first of the events is at least ten working days from the date received by the Licensing Authority.

A separate TEN must be submitted for each event along with the prescribed fee.

Large-scale events

Temporary Event Notices cannot be used for events of more than 499 people at the premises at any one time. If you are planning such an event, you will need to obtain a Premises Licence if the premises are not already licensed. Please contact the Licensing Authority to discuss any requirements further.

Planning laws

The giving of a TEN does not relieve the premises user from any requirements under planning law for appropriate planning permission where it is required.

Children

Under the Act it will be unlawful to allow any unaccompanied child under the age of 16 to be present on premises where the TEN is exclusively or primarily used for supply and consumption of alcohol. It will also be unlawful to permit children under 16 not accompanied by an adult between midnight and 5 am into any premises operating under a TEN supplying alcohol for consumption.

Police powers

The police have the power to close down events with no notice on grounds of disorder, the likelihood of disorder or because of public nuisance caused by noise coming from the premises.

Notes and regulations

The Government (Department of Culture, Media and Sport) gives full details of Temporary Event Notice Regulations.

For further information visit:

Contact details

• Name:
• Licensing Authority
• Address:
• Registration and Licensing Service
  Calderdale MBC
  2nd Floor, Westgate House
  Westgate
  Halifax HX1 1PS
• Email:
• licensing@calderdale.gov.uk
• Telephone:
• 01422 393001 / 3173

• Name:
• Police
• Address:
• Chief Officer of Police
  West Yorkshire Police
  Calderdale Division
  Richmond Close Police Station
  Richmond Close
  Halifax HX1 5TW
• Telephone:
• 01422 337059.

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